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Preventative Maintenance for Your Property

Learn how preventative maintenance can be beneficial as a property manager as well as tips on how you should carry these preventative measures out within this blog post.

The In's and Out's of Preventative Maintenance for Your Property

Peace of mind: it is something that sometimes is hard to imagine for the property manager. After all, you have so many responsibilities across such a wide span, it may never really feel like your mind is all the way at ease. There is good news: preventative maintenance can help with this. The regular maintenance and timely scheduled repairs spare you the huge cost of replacements that may arise from severe damages on your property. Costly replacements come when least anticipated. Taking proactive measures to help prevent these type of cost is definitely something that we recommend to help put your mind at ease.

There are multiple advantages that a property manager who performs routine preventative maintenance. Some of the benefits include:

  • Reduced utility costs
  • Getting rid of costly emergency repairs
  • Life extension of most property systems

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There are several tips on how to carry out these preventative measures. Any good preventive maintenance program should involve:

Regular inspection of your building and its fittings

It's good to draft a maintenance checklist that schedules repair dates for all property fittings. This is important because without a checklist, you may forget to fix certain important areas that may turn out to be costly. The checklist should include inspection on all following applicable items:

  • Air conditioning units
  • Water heating systems
  • Toilets
  • Drainage system
  • Electrical installations

Be sure that each system is performing as it should, repair anything that needs to be fixed or improved upon and keep an eye out for potential hazards that could cause a malfunction in the future.

Roofing and outdoor maintenance

Hire a professional take a look at the roofs and check for water leakages, missing shingles and remove any excess that lead to quick rusting of your rooftops. Clean and repair water gutters and any other loophole that may facilitate water damage to your house.

Maintenance of the outdoor area around your property should also not be forgotten. Outdoor maintenance is paramount, considering that the outward appearance is what sells and attracts people to view your property. Take care of the trees and other greenery around your building to ensure that they look nice. Leaving the trees to overgrow near electrical wires is risky because branches may fall and endanger those on your property. These small details should never be ignored. Do not wait to hire landscapers and fence trimmers until after serious damage has already occurred.

Testing emergency communications systems

All elevators are required to have emergency communications systems within them by law. Many states have regulations to require an emergency communication at all multifamily pools. Many property managers have these type of emergency systems set up throughout other areas for increased safety purposes. You should regularly check these systems to ensure that they function as they are supposed to, and, when applicable, are meeting all code requires. Emergency help phone testing reduces your risk, liability as well as the costs and charges normally leveled against non-compliance by the state. This is something that may not be at the top of your mind, as many tend to install their emergency help phone systems and forget about them, assuming that they are working properly. In reality, emergency systems, as most other technology, always have the potential to malfunction. Finding out that something is not working in an event where the system is actually needed can be dangerous and costly. Because Kings III recognizes the importance of this maintenance step and has seen the consequences of emergency phones not working properly, we offer an auto test program upon request.

Scheduling regular cleanings

The property manager holds responsibility for keeping the building clean, as uncleanliness can cause safety hazards and, in some cases, it can even cause malfunctions in equipment. Swimming pools, drainage systems and all exterior space should be cleaned regularly based on the extent of usage. After cleaning, it is important that you replace the filters. Check the filters in air conditioning systems and public washers and dryers, if you have them. This improves on their operating efficiency and durability by reducing the risk of breakage.

While cleanliness of individual units will mainly fall on the shoulders of your occupants, in certain cases, such as worn out floors or rusty interior walls, it will be your responsibility to make these cleanliness improvements. In these type cases, make sure to reach out to your occupant and coordinate a time in which you can come in and make the necessary improvements.

By performing the items mentioned above, you can greatly lessen the likelihood of an unexpected catastrophe with costly consequences. For information on how Kings III can help, visit us at www.kingsiii.com.

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Katie Thomas

Posted on February 17 2017

By Katie Thomas, VP of Marketing Kings III

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